2020 Remote Employee Onboarding Checklist

Andy Charters
.
August 18, 2023
IT Outsourcing


In recent times, the global pandemic has caused many organizations to restructure and reevaluate operations moving forward. Has your company already been forced to work from home? Are you looking to hire a new developer, or another member of staff?

If you answered yes to any of the above questions, be aware that onboarding a new member virtually is a whole new ball game when compared to onboarding physically. More so, it comes with various challenges.

In fact, replicating the traditional method of in-office onboarding might not work out, and this is the time to put your company's best foot forward by making your new hire feel welcome.

If you’re in search of some virtual onboarding ideas for your company, this article will help. We will walk you through some remote onboarding best practices for companies.

1. Send a Welcome Email

Our first virtual onboarding tip is one of the most straightforward, but most important steps to take when integrating your new hire in the workspace. Sending a welcome email makes a new member of staff feel more welcome and at ease.

In the welcome email, you can add a short message and include pertinent information such as links to upcoming webinars and the company’s handbook, or links for official video meetings. You can also include information about regular working hours as well as a link to the company's intranet—if you have one. And for a fun welcome treat, include vouchers and coupons for free coffee, doughnuts, or lunch to make them feel appreciated.

2. Introduce Them To The Team

Since the traditional method of physically introducing a new hire to the team may not work, you’ll have to go down the video introduction method. It’s a good idea if the team briefly introduce themselves and state one fun/interesting fact. You can also schedule more intimate video meetings with individuals the new hire will be working closely with. This will help them better understand how the working process would be like.

3. Supply The Needed Tools Of Communications

Our remote workspace checklist continues with communication tools. Communication tools are obviously the lifeblood of virtual companies, and each employee has to know the in’s and out’s of maneuvering them.

A new hire may not be familiar with some of the communication tools used by your company; so, ensure that they know what the company prefers to use. Also, supply them with all the necessary information on how to use each tool.

Additionally, communication not only involves the right tools but also responsive coworkers. Knowing who to talk to for a specific concern and how to clearly and directly interact remotely is essential in making the new hire more comfortable with the work.

Remember to also include the new hire in all the appropriate project management boards. Let’s say, for example, you’re hiring a Shopify Developer, you’ll not only have to include them on the programming platform they’ll be working on but also on project management platforms such as Trello.

In addition, you’ll have to add them to your email groups and send calendar invites so they don't miss out on any pertinent updates or messages. At the end of the day, this is important in streamlining projects and achieving organizational goals.

4. Take Them Through The Company Culture

Every company has its own culture and way of working. Many new employees are excited to learn and assimilate the company culture. Some have even admitted to quitting when they were not appropriately introduced to the culture, causing them to eventually leave.

To properly introduce your employee to your company culture, you can send them a digital employee handbook, share pictures and videos of company outings, and provide them with related resources. This step may take the longest time to get used to, but the result for both the hire and the company will be beneficial.

5. Introduce the Buddy System

The buddy system is a method whereby two people, also known as “buddies," operate together as a single unit to monitor and support each other. This virtual onboarding practice is an essential step in making sure new hires do not feel inundated with all the new things they have to learn. Here's what you can do:

Assign one employee (preferably someone who has been in the company for a few years) to the new hire. This experienced employee will show them the ropes, give guidance, answer questions, and help them interact better with the team. This is an easy way to make them feel more at ease in the company.

6. Emphasize the Goals, Objectives, Roles, and Responsibilities

New hires need to know the goals they'll be required to achieve in the company. Breaking down these goals into long term and short term can help make things simpler. When employees have clear guidelines on their responsibilities, they are more likely to gain confidence and take initiative. After introducing the team you can get their feet wet by giving them a task or project.

This will help them get familiar with the job role and working processes of the company. Remember to also include weekly or monthly assessment meetings to address their performance and any issues faced. Job training sessions can also be introduced to help the new hires better understand what other departments and teams do.

7. Frequently Check-In on Them and Collect Feedback

Our last tip on the remote workspace checklist is “checking in." Not checking up on a new hire is like throwing a child into a pool and turning your back on them, expecting them to miraculously learn how to swim. Even before you assign them their first task, you can assess their working style and understand what makes them most productive. Checking up on them also helps you gauge how well they have settled into their job roles and get some valuable feedback.

Feedback in the form of a survey, for example, can be sent to your new hires to learn more about how they felt about the company's virtual onboarding process. Doing this makes them feel heard and valued, leading to loyalty and more productivity in the long run.

Web-Scraping Developer

Cloud Employee is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineering teams and grow their CV and skill-set. 

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement, and well-being. We provide security, career paths, individual training programs, and mentoring.

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FileVine Consultant

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Back End Developer (Python)

Writing scalable, robust, testable, efficient, and easily maintainable code. Translating software requirements into stable, working, high performance software. Playing a key role in architectural and design decisions, building toward an efficient microservices distributed architecture.
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Head of Growth Marketing

Cloud Employee is building a ‘Future of Work’ AI driven talent tech platform in the remote software engineer staffing space. 

In this strategic and hands-on creative role, you'll have the opportunity to shape the narrative of remote work and impact the tech industry at a global scale. 

With team members across the US, LATAM, Europe and Asia - we’re on a mission to bridge the talent gap with our matching platform and employee experience programs.

We need your storytelling strategy skills to ‘share the journey’ and the human stories behind our business

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Software QA Test Engineer

Cloud Employee, is a UK owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior/Team Lead Full-Stack PHP Developer

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking a passionate Senior/Team Lead Full-Stack PHP Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Senior/Lead Backend Developer - Brazil

Cloud Employee is a UK-owned business established 8 years ago. We connect high-performing software engineer talent worldwide with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines and Brazil as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace continuously investing in staff development, engagement and well-being. We provide security, career paths, along with individual training programs and mentoring.

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Senior/Lead Backend Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Senior UI Developer with Umbraco

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior Software Engineer (VB6)

Cloud Employee is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineering teams and grow their CV and skill-set.

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Senior Python Developer

Cloud Employee, is a UK owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior /Lead Fullstack Developer - Brazil

Cloud Employee is a UK-owned business established 8 years ago. We connect high-performing software engineer talent worldwide with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines and Brazil as part of international engineer teams and grow their CV and skill-set.

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Senior Integrations Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior Integration Backend Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior Fullstack Python Developer with React

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior Fullstack PHP Laravel Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior Fullstack Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior Frontend Developer (React)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior NET Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior DevOps Engineer

Cloud Employee, is a UK owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace continuously investing in staff development, engagement and well-being. We provide security, career paths, along with individual training programs and mentoring.

Our Client

A leading UK-company that specializes in providing foreign currencies solutions

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Robotics Software Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

A completely integrated innovation studio within the corporate framework, with a primary emphasis on making the future of the food industry accessible to all. Their core objective is to discover, create, and expand tailored automation remedies, utilizing a team of proficient individuals covering domains like engineering, robotics, and artificial intelligence. Our central mission revolves around constructing automation technology solutions that empower individuals to achieve greater feats.

Position Summary

In your role as a Robotics Software Engineer, your expertise in Robotic Software Engineering will be the key to your success. Collaborating with our skilled team, you'll play a pivotal role in advancing our cutting-edge product development accelerator. Your responsibilities will involve crafting, programming, and evaluating top-notch software essential for ensuring the dependable and secure operations of commercial robots.

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Senior Python Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Python Developer (Senior Level)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Python Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Perl Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Mid-Senior Mechanical Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

A completely integrated innovation studio within the corporate framework, with a primary emphasis on making the future of the food industry accessible to all. Their core objective is to discover, create, and expand tailored automation remedies, utilizing a team of proficient individuals covering domains like engineering, robotics, and artificial intelligence. Our central mission revolves around constructing automation technology solutions that empower individuals to achieve greater feats.

Position Summary

The position of Mechanical Engineer corresponds to a mid-level role. An ideal candidate for this position possesses robust practical expertise in various technical systems. The responsibilities encompass a combination of individual input within projects and actively leading teams towards achieving a remarkable standard of technical proficiency.

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Mid-Senior Industrial Design Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

A completely integrated innovation studio within the corporate framework, with a primary emphasis on making the future of the food industry accessible to all. Their core objective is to discover, create, and expand tailored automation remedies, utilizing a team of proficient individuals covering domains like engineering, robotics, and artificial intelligence. Our central mission revolves around constructing automation technology solutions that empower individuals to achieve greater feats.

Position Summary

In the role of an Industrial Design Engineer with a focus on cobotics, you will assume a crucial position in envisioning, crafting, and honing both the tangible and operational facets of our collaborative robotic solutions. Your collaboration will extend to cross-functional groups, including mechanical engineers, software developers, and UX designers, in the pursuit of devising cobotic systems centered around users. These systems will redefine effectiveness and safety within industrial settings.

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Backend Python Developer

Cloud Employee, is a UK owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace continuously investing in staff development, engagement and well-being. We provide security, career paths, along with individual training programs and mentoring.

A top rated and state of the art cloud based video interviewing solutions company based in the UK catering to over 5000 prominent companies around the world such as Samsung, Uber, Boohoo, Coinbase, 7-Eleven and many more.

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CNC Machinist

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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CRM Data Specialist (MS Dynamics 365)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Electrical Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

A completely integrated innovation studio within the corporate framework, with a primary emphasis on making the future of the food industry accessible to all. Their core objective is to discover, create, and expand tailored automation remedies, utilizing a team of proficient individuals covering domains like engineering, robotics, and artificial intelligence. Our central mission revolves around constructing automation technology solutions that empower individuals to achieve greater feats.

Position Overview

In the role of an Electrical Engineer, your expertise and proficiency in designing electrical-mechanical systems will be a key asset, enabling you to stand out. Collaborating with our skilled team, you will play a vital role in expediting product development processes.

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Front-End Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Front End React Developer

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking a passionate Front End React Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Frontend Developer (NextJS and React)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Frontend Developer (Senior)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Frontend React Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Full-Stack Developer

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking a passionate Full-Stack Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Full-Stack Laravel/Vue Developer (Jr to Mid)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Full Stack .Net Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineering teams and grow their CV and skill-set.We pride ourselves on being a supportive and cutting-edge workplace that continuously invests in staff development, engagement, and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Full-Stack Node/VueJS Developer (Mid - Senior)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Full-Stack PHP Developer (Mid to Senior)

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking passionate mid to senior-level Fullstack PHP Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Full-Stack PHP Developer Tech Lead

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking passionate Lead Full-Stack PHP Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Full stack RoR/VueJS Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Fullstack Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Fullstack .NET Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Remotely
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Full Time
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Lead/Senior Frontend Developer (UI/UX) - Brazil

Cloud Employee is a UK-owned business established eight years ago. We connect high-performing software engineer talent worldwide with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines and Brazil as part of international engineering teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace that continuously invests in staff development, engagement, and well-being. We provide security, career paths, individual training programs, and mentoring.

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Remotely
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Full Time
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Marketing Specialists

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Remotely
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Full Time
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Backend Developer (Python)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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WORK LOCATION
Remotely
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Full Time
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Senior Full-Stack PHP Developer

Cloud Employee is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineering teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting-edge workplace that continuously invests in staff development, engagement, and well-being. We provide security, and career paths, along with individual training programs and mentoring.

POST DATE
January 2, 2024
WORK LOCATION
Remotely
JOB TYPE
Full Time
Apply

2020 Remote Employee Onboarding Checklist

February 16, 2024


In recent times, the global pandemic has caused many organizations to restructure and reevaluate operations moving forward. Has your company already been forced to work from home? Are you looking to hire a new developer, or another member of staff?

If you answered yes to any of the above questions, be aware that onboarding a new member virtually is a whole new ball game when compared to onboarding physically. More so, it comes with various challenges.

In fact, replicating the traditional method of in-office onboarding might not work out, and this is the time to put your company's best foot forward by making your new hire feel welcome.

If you’re in search of some virtual onboarding ideas for your company, this article will help. We will walk you through some remote onboarding best practices for companies.

1. Send a Welcome Email

Our first virtual onboarding tip is one of the most straightforward, but most important steps to take when integrating your new hire in the workspace. Sending a welcome email makes a new member of staff feel more welcome and at ease.

In the welcome email, you can add a short message and include pertinent information such as links to upcoming webinars and the company’s handbook, or links for official video meetings. You can also include information about regular working hours as well as a link to the company's intranet—if you have one. And for a fun welcome treat, include vouchers and coupons for free coffee, doughnuts, or lunch to make them feel appreciated.

2. Introduce Them To The Team

Since the traditional method of physically introducing a new hire to the team may not work, you’ll have to go down the video introduction method. It’s a good idea if the team briefly introduce themselves and state one fun/interesting fact. You can also schedule more intimate video meetings with individuals the new hire will be working closely with. This will help them better understand how the working process would be like.

3. Supply The Needed Tools Of Communications

Our remote workspace checklist continues with communication tools. Communication tools are obviously the lifeblood of virtual companies, and each employee has to know the in’s and out’s of maneuvering them.

A new hire may not be familiar with some of the communication tools used by your company; so, ensure that they know what the company prefers to use. Also, supply them with all the necessary information on how to use each tool.

Additionally, communication not only involves the right tools but also responsive coworkers. Knowing who to talk to for a specific concern and how to clearly and directly interact remotely is essential in making the new hire more comfortable with the work.

Remember to also include the new hire in all the appropriate project management boards. Let’s say, for example, you’re hiring a Shopify Developer, you’ll not only have to include them on the programming platform they’ll be working on but also on project management platforms such as Trello.

In addition, you’ll have to add them to your email groups and send calendar invites so they don't miss out on any pertinent updates or messages. At the end of the day, this is important in streamlining projects and achieving organizational goals.

4. Take Them Through The Company Culture

Every company has its own culture and way of working. Many new employees are excited to learn and assimilate the company culture. Some have even admitted to quitting when they were not appropriately introduced to the culture, causing them to eventually leave.

To properly introduce your employee to your company culture, you can send them a digital employee handbook, share pictures and videos of company outings, and provide them with related resources. This step may take the longest time to get used to, but the result for both the hire and the company will be beneficial.

5. Introduce the Buddy System

The buddy system is a method whereby two people, also known as “buddies," operate together as a single unit to monitor and support each other. This virtual onboarding practice is an essential step in making sure new hires do not feel inundated with all the new things they have to learn. Here's what you can do:

Assign one employee (preferably someone who has been in the company for a few years) to the new hire. This experienced employee will show them the ropes, give guidance, answer questions, and help them interact better with the team. This is an easy way to make them feel more at ease in the company.

6. Emphasize the Goals, Objectives, Roles, and Responsibilities

New hires need to know the goals they'll be required to achieve in the company. Breaking down these goals into long term and short term can help make things simpler. When employees have clear guidelines on their responsibilities, they are more likely to gain confidence and take initiative. After introducing the team you can get their feet wet by giving them a task or project.

This will help them get familiar with the job role and working processes of the company. Remember to also include weekly or monthly assessment meetings to address their performance and any issues faced. Job training sessions can also be introduced to help the new hires better understand what other departments and teams do.

7. Frequently Check-In on Them and Collect Feedback

Our last tip on the remote workspace checklist is “checking in." Not checking up on a new hire is like throwing a child into a pool and turning your back on them, expecting them to miraculously learn how to swim. Even before you assign them their first task, you can assess their working style and understand what makes them most productive. Checking up on them also helps you gauge how well they have settled into their job roles and get some valuable feedback.

Feedback in the form of a survey, for example, can be sent to your new hires to learn more about how they felt about the company's virtual onboarding process. Doing this makes them feel heard and valued, leading to loyalty and more productivity in the long run.

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