Writing Software Requirements Specification Guide

Andy Charters
.
August 18, 2023
IT Outsourcing

Do you want to write a Software Requirement Specification (SRS) Document but are unsure how to go about it? Are you stuck wondering if it's even necessary to write one? Then we've got the right information for you right here.

Here at Cloud Employee, we work with companies looking to hire professional offshore developers in the Philippines. Our work has seen many SRS documents pass through our hands. If you need to write an SRS for your business, and you’re wondering how to write an airtight document, this article will help.

We'll address the usefulness of an SRS letter, detailing all the different ways several parties in the development process can use it. Finally, we’ll provide several essential tips on how to go about writing an effective SRS letter for your software project.

What is a Software Requirements Specification (SRS) Document?

If you are unfamiliar with the term 'Software Requirements Specification (SRS) Document,' you are not alone. To give you a better understanding of what the term means, an SRS document basically gives a detailed description of what your software will do and how it is anticipated to perform. In addition to that, the document details the functionality of the software and how it will fulfill the needs of all stakeholders. The average SRS document consists of a purpose, an overall product description, and specific requirements to be followed.

An SRS document is crucial, especially when you are outsourcing the development of your software project. It ensures that you cover all the necessary details about the product and exactly how you want it to turn out. This means that your developers will have a clearer picture of what you want, leaving little room for error or confusion. An SRS document almost guarantees that the vision you have in your head and the finished product match.

Why use an SRS document?

As aforementioned, an SRS document allows you to paint a clear picture of exactly how you want your software product to turn out. It translates your idea into a language that your developers will understand. To ensure that developers deliver what you, or your client, want, you need to put together an SRS document. In fact, a lot of people regard this document as a form of the written agreement between both parties on every detail of the software.

In addition to being a developer's detailed guide to building your software, an SRS document can also help your coders plan their work and get an idea of the tech stack they'll need, as well as help you estimate the cost of executing the project. If you think that's all a Software Requirements Specification (SRS) Document is good for, you couldn't be any further from the truth. Other uses of this document include:

  • Presenting designers with a project insight so that they can match the design to use case
  • Aiding end users to understand the software
  • Providing investors with an outline of the software's features and assisting them in making their investment decisions
  • Helping testers create cases that fit the needs of the business

As you can see, this single aspect of the document provides clarity for project managers, designers, developers, investors, and testers.

How to write an SRS Document

Now that you know what an SRS document is and its usefulness let's get into the main discussion on how to go about writing one. Writing this document can sometimes come across as complicated, but in reality, it is a very straightforward process. As long as you have a complete idea of how you want your software to turn out and what you want it to do, you can easily write a substantial SRS document in good time. To get you started on writing an apt software requirements specification document, here are a couple of helpful tips:

1. Create an outline:

The first thing you're going to want to do when drafting your SRS document is to create an outline of what is included. You have two options when creating an outline. You can either build it yourself from scratch, or you can use an SRS template to get you started. You can easily find a good SRS template online, and it basically provides you with all the sections you would need to draft your document.

The sections typically included in an SRS outline are an introduction, a purpose, intended audience, intended use, scope of the project, definitions, overall description of the software, needs of users, dependencies and assumptions, and finally, system features and requirements (which consists of functional requirements, external interface requirements, system features, and non-functional requirements).

2. Describe the purpose:

After you've created an outline for your document, the next step involves describing your software/product's purpose. This essentially allows you to paint a clear picture of what you want your product to do and how you want it to function. When describing your software's purpose, you should also include details about the intended users and how you want them to use the product.

This way, during the development and design process, your workers know exactly how to create the product. To provide a good structure for your purpose, you should:

  • Define the scope of the project, outline the value that it will deliver to users
  • Give a description of the target audience for the software, and finally, describe how your software will help your intended user to live or work better.

3. Provide an overview:

Ensuring that you provide an overview of your product is essential. This is because an overview gives a summary of how your product will function. When writing an outline, include details about your software's features and how they will work to meet the users' needs. In addition to this, you'll also need to define any assumptions you are making about the software and its functionality.

You can end by describing any dependencies that your software may have on any other products in the tech ecosystem. This can help your developers create the software to operate seamlessly with the apps or websites they depend on.

4. Define your functional and non-functional requirements:

With an overview, you provide general information about the product. Writing your overview before detailing your functional and non-functional requirements is important and intentional. This is because your overview gives you something to refer back to in order to ensure that your product meets the basic needs of the users while you work on the details.

Once you've gotten your overview, it's time to get into the specifics. This part is actually the most important aspect of writing an SRS document. So it's advisable not to skip it, or glaze over for any reason.

Here, you should describe the functional and non-functional requirements of the software by providing as many details as possible so that the developers can start work. Ensure that you give details about how users can operate your system. Also, provide information about your project's objectives as this can help you measure the progress of the project during the development stage.

5. Include any additional details:

At this point, you have probably reached the final stage of drafting your SRS document. The last step often involves providing any additional details you may have left out. For the most part, you can't catch every single detail in the previous stages. It's impossible to express how important it is to do this; it should not be overlooked because describing additional information can actually help developers to finish their job without having to worry about dealing with loose ends afterward. Once you've provided this, you have basically concluded the draft of your software requirements specification document, and you can move on to the final step.

6. Get approval for your document:

Once you have finished writing your SRS document and included all the necessary details, you need to present the document to your stakeholders to get it approved. You'll likely need to make a presentation in front of all stakeholders involved in the development, design, and testing stages. If you're not articulate enough, get the most competent members of your team to do this.

Be prepared for them to ask for changes, and when they do, update the document to reflect it. It'll be negligent not to add any updates, and the final product can suffer for that. After responding and adjusting to feedback from your stakeholders, you will typically get your document approved. With stakeholders and developers on the same page, this means that your project can finally take off and is less likely to go off track.

To Summarise

Writing an SRS document may seem complicated at first, but once you have a good idea of how you want your product to turn out, it's pretty much smooth sailing. Moreover, if you follow our useful tips, you will find it easy to put together an effective and detailed document. As you already know, this document is particularly important.

It provides your developers with all the essential details they need to execute your project to best match what you want properly. Even more, it equally acts as a one-stop source of information for other parties, including designers, testers, and investors.

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Software QA Test Engineer

Cloud Employee, is a UK owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace continuously investing in staff development, engagement and well-being. We provide security, career paths, along with individual training programs and mentoring.

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Senior/Team Lead Full-Stack PHP Developer

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking a passionate Senior/Team Lead Full-Stack PHP Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Senior/Lead Backend Developer - Brazil

Cloud Employee is a UK-owned business established 8 years ago. We connect high-performing software engineer talent worldwide with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines and Brazil as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace continuously investing in staff development, engagement and well-being. We provide security, career paths, along with individual training programs and mentoring.

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Senior/Lead Backend Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Senior UI Developer with Umbraco

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Senior Software Engineer (VB6)

Cloud Employee is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineering teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement, and well-being. We provide security, career paths, individual training programs, and mentoring.

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Senior Python Developer

Cloud Employee, is a UK owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace continuously investing in staff development, engagement and well-being. We provide security, career paths, along with individual training programs and mentoring.

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Senior /Lead Fullstack Developer - Brazil

Cloud Employee is a UK-owned business established 8 years ago. We connect high-performing software engineer talent worldwide with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines and Brazil as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace continuously investing in staff development, engagement and well-being. We provide security, career paths, along with individual training programs and mentoring.

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Senior Integrations Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Senior Integration Backend Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Senior Fullstack Python Developer with React

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Senior Fullstack PHP Laravel Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior Fullstack Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Senior Frontend Developer (React)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Senior NET Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.
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Senior DevOps Engineer

Cloud Employee, is a UK owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace continuously investing in staff development, engagement and well-being. We provide security, career paths, along with individual training programs and mentoring.

Our Client

A leading UK-company that specializes in providing foreign currencies solutions

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Robotics Software Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

A completely integrated innovation studio within the corporate framework, with a primary emphasis on making the future of the food industry accessible to all. Their core objective is to discover, create, and expand tailored automation remedies, utilizing a team of proficient individuals covering domains like engineering, robotics, and artificial intelligence. Our central mission revolves around constructing automation technology solutions that empower individuals to achieve greater feats.

Position Summary

In your role as a Robotics Software Engineer, your expertise in Robotic Software Engineering will be the key to your success. Collaborating with our skilled team, you'll play a pivotal role in advancing our cutting-edge product development accelerator. Your responsibilities will involve crafting, programming, and evaluating top-notch software essential for ensuring the dependable and secure operations of commercial robots.

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Senior Python Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Python Developer (Senior Level)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Python Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Perl Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Mid-Senior Mechanical Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

A completely integrated innovation studio within the corporate framework, with a primary emphasis on making the future of the food industry accessible to all. Their core objective is to discover, create, and expand tailored automation remedies, utilizing a team of proficient individuals covering domains like engineering, robotics, and artificial intelligence. Our central mission revolves around constructing automation technology solutions that empower individuals to achieve greater feats.

Position Summary

The position of Mechanical Engineer corresponds to a mid-level role. An ideal candidate for this position possesses robust practical expertise in various technical systems. The responsibilities encompass a combination of individual input within projects and actively leading teams towards achieving a remarkable standard of technical proficiency.

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Mid-Senior Industrial Design Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

A completely integrated innovation studio within the corporate framework, with a primary emphasis on making the future of the food industry accessible to all. Their core objective is to discover, create, and expand tailored automation remedies, utilizing a team of proficient individuals covering domains like engineering, robotics, and artificial intelligence. Our central mission revolves around constructing automation technology solutions that empower individuals to achieve greater feats.

Position Summary

In the role of an Industrial Design Engineer with a focus on cobotics, you will assume a crucial position in envisioning, crafting, and honing both the tangible and operational facets of our collaborative robotic solutions. Your collaboration will extend to cross-functional groups, including mechanical engineers, software developers, and UX designers, in the pursuit of devising cobotic systems centered around users. These systems will redefine effectiveness and safety within industrial settings.

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Backend Python Developer

Cloud Employee, is a UK owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace continuously investing in staff development, engagement and well-being. We provide security, career paths, along with individual training programs and mentoring.

A top rated and state of the art cloud based video interviewing solutions company based in the UK catering to over 5000 prominent companies around the world such as Samsung, Uber, Boohoo, Coinbase, 7-Eleven and many more.

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CNC Machinist

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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CRM Data Specialist (MS Dynamics 365)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Electrical Engineer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

A completely integrated innovation studio within the corporate framework, with a primary emphasis on making the future of the food industry accessible to all. Their core objective is to discover, create, and expand tailored automation remedies, utilizing a team of proficient individuals covering domains like engineering, robotics, and artificial intelligence. Our central mission revolves around constructing automation technology solutions that empower individuals to achieve greater feats.

Position Overview

In the role of an Electrical Engineer, your expertise and proficiency in designing electrical-mechanical systems will be a key asset, enabling you to stand out. Collaborating with our skilled team, you will play a vital role in expediting product development processes.

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Front-End Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Front End React Developer

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking a passionate Front End React Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Frontend Developer (NextJS and React)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Frontend Developer (Senior)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Frontend React Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Full-Stack Developer

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking a passionate Full-Stack Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Full-Stack Laravel/Vue Developer (Jr to Mid)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Full Stack .Net Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineering teams and grow their CV and skill-set.We pride ourselves on being a supportive and cutting-edge workplace that continuously invests in staff development, engagement, and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Full-Stack Node/VueJS Developer (Mid - Senior)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring

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Full-Stack PHP Developer (Mid to Senior)

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking passionate mid to senior-level Fullstack PHP Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Full-Stack PHP Developer Tech Lead

Cloud Employee is a fast-growing UK-managed offshore recruitment and staffing company in the Philippines. We tackle the growing global IT skills shortage by connecting tech companies based in Europe, the US, and Australia to our pool of expert software developers in the country.

We are now seeking passionate Lead Full-Stack PHP Developer to join our team of skilled talents. This is an excellent opportunity to join a fun and dynamic work environment and to significantly advance your career.

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Full stack RoR/VueJS Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

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Fullstack Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set. We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.
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Fullstack .NET Developer

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Lead/Senior Frontend Developer (UI/UX) - Brazil

Cloud Employee is a UK-owned business established eight years ago. We connect high-performing software engineer talent worldwide with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines and Brazil as part of international engineering teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting edge workplace that continuously invests in staff development, engagement, and well-being. We provide security, career paths, individual training programs, and mentoring.

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Marketing Specialists

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set. We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring. ‍
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Backend Developer (Python)

Cloud Employee, is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineer teams and grow their CV and skill-set.

We pride ourselves on being supportive and cutting-edge work that continuously invests in staff development, engagement and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Senior Full-Stack PHP Developer

Cloud Employee is a UK-owned Philippines business established 8 years ago. We connect high-performing software engineer talent in the Philippines with some of the world’s leading and most innovative tech companies. Developers join to work from the Philippines as part of international engineering teams and grow their CV and skill-set.

We pride ourselves on being a supportive and cutting-edge workplace that continuously invests in staff development, engagement, and well-being. We provide security, and career paths, along with individual training programs and mentoring.

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Writing Software Requirements Specification Guide

February 16, 2024

Do you want to write a Software Requirement Specification (SRS) Document but are unsure how to go about it? Are you stuck wondering if it's even necessary to write one? Then we've got the right information for you right here.

Here at Cloud Employee, we work with companies looking to hire professional offshore developers in the Philippines. Our work has seen many SRS documents pass through our hands. If you need to write an SRS for your business, and you’re wondering how to write an airtight document, this article will help.

We'll address the usefulness of an SRS letter, detailing all the different ways several parties in the development process can use it. Finally, we’ll provide several essential tips on how to go about writing an effective SRS letter for your software project.

What is a Software Requirements Specification (SRS) Document?

If you are unfamiliar with the term 'Software Requirements Specification (SRS) Document,' you are not alone. To give you a better understanding of what the term means, an SRS document basically gives a detailed description of what your software will do and how it is anticipated to perform. In addition to that, the document details the functionality of the software and how it will fulfill the needs of all stakeholders. The average SRS document consists of a purpose, an overall product description, and specific requirements to be followed.

An SRS document is crucial, especially when you are outsourcing the development of your software project. It ensures that you cover all the necessary details about the product and exactly how you want it to turn out. This means that your developers will have a clearer picture of what you want, leaving little room for error or confusion. An SRS document almost guarantees that the vision you have in your head and the finished product match.

Why use an SRS document?

As aforementioned, an SRS document allows you to paint a clear picture of exactly how you want your software product to turn out. It translates your idea into a language that your developers will understand. To ensure that developers deliver what you, or your client, want, you need to put together an SRS document. In fact, a lot of people regard this document as a form of the written agreement between both parties on every detail of the software.

In addition to being a developer's detailed guide to building your software, an SRS document can also help your coders plan their work and get an idea of the tech stack they'll need, as well as help you estimate the cost of executing the project. If you think that's all a Software Requirements Specification (SRS) Document is good for, you couldn't be any further from the truth. Other uses of this document include:

  • Presenting designers with a project insight so that they can match the design to use case
  • Aiding end users to understand the software
  • Providing investors with an outline of the software's features and assisting them in making their investment decisions
  • Helping testers create cases that fit the needs of the business

As you can see, this single aspect of the document provides clarity for project managers, designers, developers, investors, and testers.

How to write an SRS Document

Now that you know what an SRS document is and its usefulness let's get into the main discussion on how to go about writing one. Writing this document can sometimes come across as complicated, but in reality, it is a very straightforward process. As long as you have a complete idea of how you want your software to turn out and what you want it to do, you can easily write a substantial SRS document in good time. To get you started on writing an apt software requirements specification document, here are a couple of helpful tips:

1. Create an outline:

The first thing you're going to want to do when drafting your SRS document is to create an outline of what is included. You have two options when creating an outline. You can either build it yourself from scratch, or you can use an SRS template to get you started. You can easily find a good SRS template online, and it basically provides you with all the sections you would need to draft your document.

The sections typically included in an SRS outline are an introduction, a purpose, intended audience, intended use, scope of the project, definitions, overall description of the software, needs of users, dependencies and assumptions, and finally, system features and requirements (which consists of functional requirements, external interface requirements, system features, and non-functional requirements).

2. Describe the purpose:

After you've created an outline for your document, the next step involves describing your software/product's purpose. This essentially allows you to paint a clear picture of what you want your product to do and how you want it to function. When describing your software's purpose, you should also include details about the intended users and how you want them to use the product.

This way, during the development and design process, your workers know exactly how to create the product. To provide a good structure for your purpose, you should:

  • Define the scope of the project, outline the value that it will deliver to users
  • Give a description of the target audience for the software, and finally, describe how your software will help your intended user to live or work better.

3. Provide an overview:

Ensuring that you provide an overview of your product is essential. This is because an overview gives a summary of how your product will function. When writing an outline, include details about your software's features and how they will work to meet the users' needs. In addition to this, you'll also need to define any assumptions you are making about the software and its functionality.

You can end by describing any dependencies that your software may have on any other products in the tech ecosystem. This can help your developers create the software to operate seamlessly with the apps or websites they depend on.

4. Define your functional and non-functional requirements:

With an overview, you provide general information about the product. Writing your overview before detailing your functional and non-functional requirements is important and intentional. This is because your overview gives you something to refer back to in order to ensure that your product meets the basic needs of the users while you work on the details.

Once you've gotten your overview, it's time to get into the specifics. This part is actually the most important aspect of writing an SRS document. So it's advisable not to skip it, or glaze over for any reason.

Here, you should describe the functional and non-functional requirements of the software by providing as many details as possible so that the developers can start work. Ensure that you give details about how users can operate your system. Also, provide information about your project's objectives as this can help you measure the progress of the project during the development stage.

5. Include any additional details:

At this point, you have probably reached the final stage of drafting your SRS document. The last step often involves providing any additional details you may have left out. For the most part, you can't catch every single detail in the previous stages. It's impossible to express how important it is to do this; it should not be overlooked because describing additional information can actually help developers to finish their job without having to worry about dealing with loose ends afterward. Once you've provided this, you have basically concluded the draft of your software requirements specification document, and you can move on to the final step.

6. Get approval for your document:

Once you have finished writing your SRS document and included all the necessary details, you need to present the document to your stakeholders to get it approved. You'll likely need to make a presentation in front of all stakeholders involved in the development, design, and testing stages. If you're not articulate enough, get the most competent members of your team to do this.

Be prepared for them to ask for changes, and when they do, update the document to reflect it. It'll be negligent not to add any updates, and the final product can suffer for that. After responding and adjusting to feedback from your stakeholders, you will typically get your document approved. With stakeholders and developers on the same page, this means that your project can finally take off and is less likely to go off track.

To Summarise

Writing an SRS document may seem complicated at first, but once you have a good idea of how you want your product to turn out, it's pretty much smooth sailing. Moreover, if you follow our useful tips, you will find it easy to put together an effective and detailed document. As you already know, this document is particularly important.

It provides your developers with all the essential details they need to execute your project to best match what you want properly. Even more, it equally acts as a one-stop source of information for other parties, including designers, testers, and investors.

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